Ready to get started? Let us walk you through the steps!
It's our goal to make the process as simple as possible.
Step 1 - Contact us/Schedule a tour
If you would like, we welcome you to schedule a tour of our facility so that you can see where your child will be receiving therapy. This is optional, you do not need to tour if you are ready to start the process. Please don’t hesitate to call us at 817-386-5500, should you still have questions.
Step 2 - Insurance check/Financial responsibility
You will need to fill out and return the Insurance Intake Form. This allows us to verify your benefits, prior to starting services. All insurance plans are different as to how many sessions they may allow, what the payment structure is, etc.
Once benefits have been verified, we will contact you to discuss your financial responsibility. This usually takes 1-2 business days.
We are IN-network with Blue Cross/ Blue Shield and OUT of network with all other insurance companies, including Tricare (Military). We are NOT providers for Medicaid at this time.
We will file all insurance claims per visit so you can utilize your benefits, regardless of your insurance coverage.
We offer competitive self-pay rates also, if you do not have insurance coverage or choose not to use your insurance benefits. If an authorization needs to be obtained, we will do so prior to beginning therapy.
Step 3 - Schedule Evaluation/Complete New Patient Paperwork
Our staff will schedule your child for an evaluation after we have explained your benefits and financial responsibility to you.
Next, we will email you some forms to fill out about your child you so that your therapist will have knowledge of your child and your concerns prior to the start of the evaluation. The most important form is our Functional Listening Questionnaire. We realize it's long but it's crucial for us to gain as much background on your child as possible.
All new patient families must review and sign our Treatment consent form and our Cancellation policy and return by fax at 817-349-5500 or email at firstname.lastname@example.org BEFORE your child’s evaluation appointment.
Step 4 - Evaluation
Occupational therapy evaluation
We will conduct comprehensive testing consisting of various age-appropriate activities including, but not limited to, visual motor testing, balancing skills, self care skills, and sensory processing abilities. We will utilize standardize testing, unstructured play observations, and review patient intake forms to formulate a comprehensive understanding of your child.
Typically, an evaluation lasts approximately one hour. We do provide a more extensive test called the Sensory Integration and Praxis Tests (SIPT), if we think it’s necessary. This evaluation will last 2-2.5 hours. The type of evaluation to be scheduled will be determined at the time of scheduling.
Speech/Feeding therapy evaluation
We will conduct comprehensive testing consisting of a complete language evaluation assessing receptive and expressive language skills, articulation evaluation to assess intelligibility of connected speech, fluency evaluation for stuttering concerns and sensory feeding assessment for picky eaters. Additionally, there is a Speech and Feeding Evaluation form we ask that you complete and also return by fax at 817-386-5500 or email at email@example.com BEFORE your child's evaluation appointment.
Step 5 - Parent meeting/Review evaluation
Once the evaluation report is completed, our office will contact you to schedule an appointment to come in and meet with the evaluating therapist in order to review the results and recommendations. This typically lasts approximately 30 minutes and your child does not need to be at this appointment.
Step 6 - Schedule treatment
Once the parent meeting is completed, we are ready to begin seeing your child for therapy!
You will schedule ongoing therapy appointments with our receptionist. We try to make it as easy as possible for you. All appointments are scheduled on the hour and most appointments last one hour. We are open Mon - Fri, 9 a.m. – 6 p.m.* during the school year. *Hours change during the summer.